For most people, faxing is just a thing of the past. But did you know that it’s still a crucial communication method used by several businesses these days?
Unfortunately, due to data breaches, security issues, and cyber threats, the traditional fax is no longer considered secure and safe. For this reason, many business owners opt for companies that provide a good quality online fax service to meet their faxing needs.
Traditional fax requires a phone line, fax machine, attention, and time. On the other hand, internet fax allows users to send faxes in digital formats online from a mobile device, computer, or email.
As a business owner, there are many rewards you can enjoy if you switch to internet fax and these include the following:
Benefits Of Internet Fax
1. Cost-Effective
A traditional fax setup is never cheap. Aside from investing in a good-quality fax machine, you need a dedicated fax line, toner, and paper supplies to avoid any possible interruption during the process. Usually, the dedicated line for the traditional fax to be used by businesses costs higher and may take several days before it can be installed and ready to use.
With internet fax, one of the rewards you can enjoy is its cost-effectiveness. Internet fax services are available in different plans, which may vary depending on the number of pages you receive and send every month.
Other than that, each internet fax account comes with a number. Internet fax service providers also allow you to choose between a toll-free and local fax number, while others can provide you the opportunity of porting your current fax line.
2. Better Security
Regardless of the type of business, you’re running, you can be a victim of a security breach, which can harm your assets and data. To avoid this, make sure to use the right tools, especially for faxing.
Since traditional fax machines often use phone lines, transmissions are vulnerable to security breaches. A common device to intercept fax signals is called a fax demodulator and it’s typically used by those who want to access your documents without your authorization.
By considering internet fax, this can be prevented because you can receive or send faxes online and all fax messages are delivered directly to your recipient’s inbox. Depending on your chosen provider, you may also opt for an extra layer of protection like encryption features.
3. Convenience
Traditional fax should always be in a certain area of your office, which can be inconvenient, especially during a busy working day. With internet fax, you can meet your faxing requirements even while you’re on the go. Since internet fax is software-based, the only thing you need to receive and send faxes is a compatible device with an internet connection to complete the process of faxing.
During the pandemic, internet fax is proven to be beneficial, particularly for businesses with remote operations. Unlike traditional fax, internet fax made it simpler for staff to continue faxing without the need to be in the office.
4. Widen Your Reach
Internet fax services are accessible in different parts of the globe. This is one of the best rewards your business can take advantage of once you switch to internet fax. Compared to traditional fax, internet fax can help you send documents anywhere online.
Since it’s accessible from any computer, faxing is made easier and better. With this in mind, it’ll also be much easier for you to attract potential customers from other countries by allowing them to send business documents with ease.
5. More Organized
When your business has to deal with many faxes regularly, things could easily become disorganized. In this case, it’s easy to misplace or lose papers and forget about making backup copies of important documents.
With internet fax, you don’t have to worry about that because service providers allow you to back up every document you receive or send over the internet. In other words, you can always have another copy of your file.
So, if you’re always frustrated about going through a pile of papers, you might want to give internet fax services a try to keep things more organized. Through this, you can easily find or access the documents you need for a presentation or invoice.
6. Quick Delivery
Internet fax services offer a fast way to send documents without the need to use a postal service. Therefore, it allows quicker document submission since your faxes don’t need to bypass several mail processing centers.
Internet fax is also a great tool to save time because you don’t need to spend hours driving to your office just to send or receive documents. Your documents are delivered properly and much faster with an internet fax service compared to the traditional method. Just make sure to choose the best faxing options suited for your business.
Bottom Line
Internet fax has more benefits than traditional fax, which makes it worth your hard-earned money. From convenience to cost-effectiveness, you can never go wrong with internet fax. So, if you want to take your business to the next level and make the most of today’s advanced technology, look into internet fax services and see how it can make your workday much easier.
